Accounts Payable Specialist 

Job Title: Accounts Payable Specialist

Location: Remote
Department: Finance
Employment Type: [Full-Time/Part-Time]
Reports To: [AP Manager/Senior Financial Officer]

About the Role

We rely on a meticulous and well-structured financial system to keep our business operations running efficiently and effectively. At the core of this system is our Accounts Payable (AP) department, which plays a critical role in managing cash flow, processing payments, and maintaining strong relationships with vendors and suppliers. We are currently seeking a skilled and dedicated Accounts Payable Specialist to join our team.

This is an exciting opportunity for a detail-oriented financial professional to contribute meaningfully to a fast-paced and growing company. In this role, you will be responsible for handling key financial transactions, ensuring that payments are processed accurately and on time, and supporting continuous improvements in our financial processes. You will have a direct impact on the company’s operational success by maintaining positive vendor relationships and upholding financial integrity.

Key Objectives

• Support the finance team in optimizing the company’s financial transactions and recordkeeping systems.
• Ensure timely and accurate processing of vendor and supplier payments.
• Help improve and streamline the AP process for increased efficiency.
• Maintain confidentiality and integrity in all financial reporting and communications.
• Ensure compliance with all applicable national and local financial regulations and policies.

Key Responsibilities

• Review and verify invoices and payment requests for appropriate documentation and authorization.
• Accurately enter invoices and other financial data into the general ledger and accounting systems.
• Perform monthly and ad-hoc reconciliations of credit card and bank account statements.
• Generate purchase orders as needed in coordination with internal departments.
• Secure approvals and print signatures for all issued checks.
• Communicate with vendors regarding payment status, discrepancies, and documentation needs.
• Assist senior financial officers with various accounting tasks and reporting duties.
• Maintain organized and up-to-date digital and physical filing systems for AP documentation.

Required Skills and Qualifications

• High school diploma or equivalent (GED).
• Solid understanding of the basic principles of finance, accounting, and bookkeeping.
• Exceptional attention to detail and time management skills.
• Strong organizational and analytical skills.
• Ability to manage confidential financial data with discretion and professionalism.
• Excellent communication and interpersonal skills.

Preferred Skills and Qualifications

• Associate’s degree in accounting, finance, or related field.
• Proficiency in basic and intermediate math skills.
• Prior experience in accounts payable or accounts receivable roles.
• Familiarity with accounting software (e.g., QuickBooks, NetSuite, SAP, or similar platforms).
• Comfortable working with online financial tools and digital payment platforms.